Eskom Procurement Book 2015

PURCHASING ANALYSIS TOOLS AND TECHNIQUES

programme team, the project manager will define the issue, determine the critical level of the issue and assign the resource or make the necessary corrections to resolve the issue. Issues should be described and defined in terms of their potential impact on the project. The person raising the issue must also identify at least one viable alternative required to resolve the issue and a planned date by which the issue must be resolved or escalated. Scope changes may be as requests from a client or because of unplanned/ unforeseen activities occurring. In either case, a process for managing scope change is essential on a project. The purpose of Change Control is to ensure that any proposed changes to project scope are: • Reported/requested. • Impact assessed and evaluated. • Accepted (or rejected). • Implemented. • Incorporated into the applicable baseline in a controlled manner. Scope creep is one of the key reasons for project failure. It is essentially all the small incremental changes that occur to the project scope during the project which cause the nature/size of the project to change. These small changes may be as the result of additions to the project required by the client, which are outside the original terms of reference. They may also be due to the various tasks in a project taking slightly longer than planned. Careful evaluation of all change requests must be made to ensure that they do not significantly affect the scope of the project. If they do then the scope change process should be followed to help avoid scope creep (including reference to the original project terms of reference where necessary). The most common performance reports are status reports. The frequency, content and format of these reports vary greatly from organisation to organisation, and yet all are designed to make sure everyone involved understands where the project is at any given point in time. The following are the key steps in creating status reports: • Evaluate audience: The first step in creating your status reports is to evaluate the audience. The different categories of stakeholders will have different needs for status data. • Gather status data: Once you have an understanding of the potential audiences for your status updates, you are ready to start gathering the data. There are three main ways to gather status data from the team. The first is to hold status meetings, the second is to use written or oral status reports, and the third is to use time sheets.

8.7.5 SCOPE MANAGEMENT AND SCOPE CHANGE CONTROL

8.7.6 KEY STAKEHOLDER REVIEWS AND REPORTING PROJECT PERFORMANCE

191 CHAPTER 8